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Journal Policies

Publication of research results and exchange of information is central to any discipline. Agricultural engineers have the opportunity to publish in several journals dedicated to the profession and also in numerous peripheral journals, serving other disciplines. As CIGR expands its horizons to more and more countries around the world, it serves the international membership by providing a low cost, widely available journal. We have applied for inclusion in the ISI / SCI database and our application is being reviewed.

Recent advances in electronic publishing provide a suitable mechanism for widespread dissemination of information. Thousands of journals are now being published electronically and are available on the World Wide Web (WWW). The technology to publish on the WWW is moving ahead rapidly. CIGR now has a peer reviewed technical journal operating on the WWW. There is no cost to the user to read or publish manuscripts in this Ejournal.

INDEX

1.

Approval by CIGR

8.

Archiving

2.

Operations

9.

Financial Aspects

3.

Submission of Manuscripts

10.

Availability

4.

Mission

11.

Guide for Authors

5.

Language

12.

Number of Manuscripts

6.

Editorial Board

13.

Timeliness

7.

Computer

14.

Quality

Approval by CIGR
The CIGR Executive Board approved the Ejournal at its meeting in Rabat, Morroco on February 2, 1998.
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Operations
The CIGR ejournal operates in a manner similar to a conventional paper journal. The Editor-in-Chief (EiC) is Dr. Lingjuan Wang, Biological & Agricultural Engineering Department, North Carolina State University, who is responsible for overall operation of the journal. The Editorial Board is responsible for reviewing manuscripts or selecting qualified reviewers to maintain high quality standards. The EiC reports to the CIGR President through the Executive Board. The CIGR Ejournal is linked to the CIGR Website (and thereby to ASAE, EurAgEng, etc.) for easy access.
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Submission of Manuscripts
Authors should submit manuscripts to stout@tamu.edu. If the manuscript has been presented as a paper at another society meeting, a clearance is required before it will be considered for publication in the CIGR Ejournal.
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Mission Statement
The CIGR Ejournal provides a means for communication and exchange of research results and other more general information among agricultural engineers and others interested in agricultural engineering subjects around the world. It provides an international forum for the scientific discussion of techniques and approaches leading to a higher degree of efficiency in agricultural production, the responsible use of natural resources, a cleaner environment, greater sustainability, value-added processing and other subjects of interest to agricultural engineers. It also includes economic considerations and policy issues of interest to agricultural engineers and other disciplines. Categories for consideration by the Editorial Board include:

• Original research papers
• Invited overview papers
• Papers presenting new software for agricultural engineering applications
• 1 or 2 page short papers on research in progress or other items of general interest
• Student reports
• Book reviews
• Letters to the editor, comments and critique of published material
• Other topics as may evolve
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Language
The working language of CIGR is English and thus, the language of the CIGR Ejournal is English.
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Editorial Board
A rather large Editorial Board ensures broad geographic and subject matter representation. The Editorial Board may review manuscripts themselves or they may select other qualified reviewers. The goal is rapid review and processing of manuscripts to facilitate timely dissemination of information. Some criteria for selection of Editorial Board members are:

• Solid research experience
• Extensive publication record
• Excellent writing ability in English
• Commitment to quality
• Willingness to promptly review manuscripts or refer them to other qualified reviewers

Each of the seven CIGR sections is represented by an Associate Editor, either the Section Chair or an individual named by the Section Chair. Other appointments will be made as necessary to round out the group geographically and in terms of subject matter coverage.
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Computer Facilities
The computer facilities of Texas A&M University will be used at no cost to CIGR.
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Archiving
Papers are put on the WWW under the CIGR home page immediately after the peer review process is completed and the necessary revisions are made to the satisfaction of the EiC. Periodically, all papers are put in a compact disk and sent to several prominent libraries for permanent archiving. A copy is kept at the CIGR General Secretariat.
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Financial Aspects
Given that the Editor-in-Chief, the Ejournal Coordinator, and the Editorial Board are non-paid volunteers, the cost of operating this electronic journal is minimal. The primary cost is to support an assistant to the EiC, preparation of computer disks for archival copies and postage.

Initially, to encourage submission of manuscripts, publication in the CIGR ejournal is without charge to the author. As the ejournal gains status and recognition, in the future the Executive Board may impose modest "page charges" in order to cover operating costs.
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Availability
Initially, anyone may submit a manuscript for consideration by the Editorial Board, regardless of whether or not the individual is a CIGR member or is from a CIGR member society. Again, the Executive Board may review this policy after an initial startup period.

Availability to readers is unrestricted. Mechanisms to restrict access to ejournals exist, but are not considered to be in the interest of CIGR's desire for widespread dissemination of information.
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Guide for Authors
ASAE guidelines for authors are being used initially and may be modified in the future as we gain experience. Authors are advised to restrict graphics and photographs as necessary to limit the manuscript file size to a maximum of 3 MBytes.
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Number of Manuscripts Published per Year
This depends on the number submitted and approved by the peer review process of the Editorial Board. We need to work diligently to advertise the CIGR ejournal and to encourage submission of quality manuscripts.
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Timeliness
The goal is to complete the initial review process within a few months after the author submits the manuscript. Author modifications may require additional time.
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Quality
Quality is critical. If this Ejournal is to succeed over the long term, we must establish a reputation as a quality journal equal to the best in the agricultural engineering field. Quality control is the responsibility of the Editor-in-Chief and the Editorial Board.
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Dr. Lingjuan Wang, Editor-in-Chief
Dr. Bill Stout, Coordinator and Honorary President of CIGR