Skip to main content


eCommons Rights and Responsibilities

Depositor Responsibilities

The responsibilities of the eCommons depositor are to:

  • Understand and observe eCommons Policies.
  • Clear copyright for items deposited when copyright owner is other than author(s) or Cornell University. (Help with this may be available from the Library. See Cornell University Library Support for eCommons.)
  • Provide an accurate and full description of the deposited content, and verify its correctness once deposited.
  • Agree to the Deposit Agreement.
  • If possible, make explicit the terms under which others can use the deposited content. (One easy way to license your content to others is through the use of a Creative Commons license. You can use the free tools available at to easily indicate when people can copy and distribute your work.)
  • Arrange for the deposit of the work into eCommons.

back to top

Deposit Agreement

In order to deposit content in eCommons, the depositor must agree to a non-exclusive distribution and preservation license. By accepting this license, the depositor agrees that Cornell University may translate the submission to any medium or format for the purposes of security, back-up, and preservation, and that Cornell University may make multiple copies of the submission for the purposes of security, back-up, and preservation. The author/original copyright owner retains copyright on all works.

This license further requires that:

  1. You have the right to grant the rights contained in the license.
  2. This submission does not, to the best of your knowledge, infringe on anyone's copyright or other intellectual property rights.
  3. If the submission does contain material for which you do not hold copyright and that exceeds fair use, you have obtained the permission of the copyright owner to grant Cornell University the rights required by this license and that such third-party owned material is clearly identified and acknowledged within the text or content of the submission.
  4. The submission does not contain any confidential information, proprietary information of others or export controlled information.
  5. There are no restrictions or required publication delays on the distribution of the submission by Cornell University.
  6. The information you provide about the submission is accurate.

back to top

Responsibilities and Rights of Cornell University Library

The University Library agrees to:

  • Ensure items in eCommons are preserved according to the eCommons Preservation Support Policy.
  • Provide persistent and reliable access to items in eCommons.
  • Distribute content according to eCommons policies.

The University Library has the right to:

  • Review, amend, and redistribute metadata for any item in eCommons.
  • Refuse or withdraw any item that does not comply with the eCommons Content Collection Policy.
  • Perform any necessary format changes to items to ensure the preservation of content, based on the eCommons Preservation Support Policy.
  • Charge a fee for services that require extensive centralized support by the eCommons staff (decided on a case-by-case basis).
  • Institute quotas (size of files, number of items) or pre-deposit selection or appraisal requirements if financial constraints require that limits be placed on eCommons's operations.
  • Ensure any Collection's organizational structure, content policies, and workflows are consistent with eCommons Policies.
  • Reassign control of a Collection which has been abandoned, in order to ensure continued access to its items.
  • Renegotiate terms of the original agreement with Collections if necessary.

back to top

Collections and Collection Administration

What is an eCommons Collection?

An eCommons Collection will often represent a Cornell University academic or administrative unit (e.g., a department, institute, or research center) that produces research and scholarly work. Other types of Collections are possible and will be considered on a case-by-case basis. To ask that a new Collection be created, please send a request to the eCommons Administrator.

A Collection may be administered by a Collection Coordinator who acts as a liaison with eCommons staff at the University Library.

What are the benefits of having a Collection Coordinator?

If a Coordinator has assumed administrative responsibilities for an eCommons Collection, then those responsible for that eCommons Collection have the right to:

  • Decide policy regarding content to be submitted (within eCommons Content Collection Policy).
  • Decide who may submit content to their Collection.
  • Define an item submission workflow for each Collection.
  • Limit access to content at the item level to Cornell University members only.
  • Receive a copy of submitted content upon request.
  • Approve the addition of or elimination of Sub-Collections.
  • Remove items (as outlined in Withdrawal Policy).

What responsibilities does a Collection Coordinator assume?

If a Coordinator has assumed administrative responsibilities for an eCommons Collection, then that eCommons Coordinator agrees to:

  • Establish submission and access guidelines for their Collection.
  • Make decisions about Collection and Sub-Collection definitions and names.
  • Arrange for deposit and description of content.
  • Understand and observe eCommons Policies and educate depositors to their Collection about these policies.
  • Clear copyright for items deposited when copyright owner is other than author(s) or Cornell University.
  • Notify eCommons staff of organizational changes affecting deposits.
  • Reply to periodic reconfirmation of Collection information.

How will the Library assist the eCommons Collection Coordinator?

The University Library will:

  • Educate the Collection Coordinator on using eCommons and on eCommons Policies and guidelines.
  • Provide support and guidance to the Collection Coordinator for any Collection related questions.
  • As necessary, work with a Collection Coordinator to deposit large numbers of items in batch.
  • Notify the Collection Coordinator of significant changes to content management, software, and policies and procedures.

back to top

© 2014 Cornell University Library Contact Us